on Displays, Exhibits
and Distribution of Literature
by the Library Board of Trustees January 16, 1991
Amended January 13, 1999
The use, by individuals or organizations, of the Library's
facilities for exhibits, displays,
announcements, or distribution of materials is not
a right, but a privilege which is subject to
review by the Board of Trustees.
No poster display, exhibit, pamphlet, brochure, leaflet,
or booklet shall be exhibited, displayed, or placed
in the libraries for distribution without pennission
from the County Library Director or his/her appointed
representative. Materials posted or left for distribution
without prior approval will be removed.
Permission for an outside organization or individual
to exhibit or display does not necessarily constitute
an endorsement by the Library of an individual's or
group's beliefs, policies, or programs. Publicity
should not indicate library sponsorship.
Approval to display will be granted subject to and
based on the following conditions:
1. LOCATION WITHIN LIBRARIES. Displays or distribution
of materials will be
permitted only in designated areas of the libraries.
Due to space limitations in some
facilities, space is granted on a first come, first
served basis with priority going to
Library and Friends of the Library functions and information.
2. PARTISAN POLITICAL AND RELIGIOUS MATERIALS.
No outside organization
or individual shall be permitted to display or exhibit
any materials, leafiets, or posters
which advocate an affirmative or negative vote for
or against any proposition, whether
political or otherwise. Political or religious editorializing
or recruiting is forbidden.
Information on the times of meetings and special events
is allowed, subject to general
regulation for posters and displays.
3. ADVERTISIING AND SOLICITATION. No organization
or individual shall .be
permitted to place in the libraries any receptacle
which solicits donations, nor shall any
poster or display be permitted which advocates or
solicits consideration of any product
or item sold by any commercial or charitable enterprise.
Exceptions may be granted for
library fund raising. Posters announcing bazaars,
tours, or programs sponsored by any
local educational, religious, historical, or fraternal
organization may be displayed,
subject to general regulations, provided space is
available within designated display
4. EXHIBITS. Each library branch will establish
an Exhibits Committee to schedule and
screen exhibits prior to display, judging them on
their artistic merit, timeliness, and
using the standards set forth in the library materials
selection policy. As the committee's
option, photographs of art works to be exhibited may
be requested. The Exhibits
Committee for each branch will be composed of the
Librarian, a member of the Library
Board, and a representative of the Friends of the
4(A) SCHEDULING. Requests to exhibit should
be made in advance and in writing to the appropriate
Exhibits Committee. The length of exhibit displays
shall be established by the Exhibit Committee for
each' facility. Exhibits will be open to viewing by
the public during nonnal library hours only. Where
located in meeting rooms, public viewing will be inten"1lpted
for sche~uled meetings.
4(B) EXHIBITORS' RESPONSIBILITIES. Exhibitors
are responsible for hangjng or arranging jtems according
to guidelines and within areas designated for each
branch and for dismantljng and removing exhibited
items within two working days or tIle scheduled close
or the exhibit. Infornlation concerning exhibited
items, such as title artist, and price may be made
available in the exhibit area.
4(C) SECURITY .The Library makes all reasonable
efforts to protect exhibit material belonging to individuals
or organizations while on display in the libraries,
but assumes no responsibility for loss or damage to
such material. Exhibitors are required to sign a statement
releasing the Library from any liability.
5. DISPLAY MATERIALS. All display materials must
include the name of the
sponsoring organization and be dated when received.
The maximum display period for
posters and brochures is one month, or until the date
of the event being promoted.
Extensions may be made at the discretion of the librarian
for public information made
at the discretion of the librarian for public information
items, depending on space
available. Display materials not picked up by an organizational
representative on the
working day following the event or the end of the
display period will be discarded.
5(A) POSTERS. Display of posters is
limited to and by available bulletin board
space designated for each library. The maximum size
of posters which will be
accepted for display is 11 " x 17" .
5(B) BROCHURES, FLIERS. Brochures may be displayed
in racks designated for
each library or.on the tops of counters in browsing
rooms if accompanying other
displays and where space is available. Non-library
related brochures may not be
displayed on the service desk.